Peoria Bookfest Author/Vendor Spaces

Peoria Bookfest will take place on Saturday, November 15. We have room for 100-120 local authors, artists, bookish vendors, and sauce/spice makers, candy/popcorn vendors & others like this. PLEASE NOTE WE HAVE ALREADY FILLED A SPOT FOR A FREEZE-DRIED CANDY VENDOR, POPCORN VENDOR, COOKIE VENDOR, SOAP MAKER, CUPCAKE VENDOR, AND CANDLE MAKER.

The event runs from 10 am to 5 pm. Vendors can start arriving as early as 7 am to set up. Spaces must be set up no later than 9:45 am. You must be in the building no later than 9:30 am.

Choose from the space options below.

If you decide you would rather mail a check or drop one off at the bookstore, please text your email address to: 309/370-7683 and I will email you an application. Thank you!

TERMS AND CONDITIONS (By applying and paying the fee, you are agreeing to the following terms & conditions):

*There are no refunds.

*Vendor is responsible for their own security with regard to payments/displays/products.

*We are not responsible for any damage, accidents, injuries that may happen to the vendor or its agents, employees, representatives and any and all other participants and/or their property from any cause whatsoever arising out of this Agreement, the Vendor’s lease of space at the Event, or resulting from the Event.

INDEMNIFICATION:

Vendor will indemnify and hold harmless Peoria Book Rack, the City of Peoria, First Federated Church Life Together Center, First Federated Church, and the directors, officers, agents, employees, volunteers, and affiliates of each of the foregoing persons (collectively, the “Indemnified Persons”) against any and all claims, liabilities, losses, damages, and expenses incurred (including reasonable legal fees), joint or several (including actions or proceedings in respect thereof) (“Losses”) arising out of or in any way relating to bodily injury or death of any person or damage to real and/or tangible personal property, libel, or slander incurred that is caused by the Vendor, its agents, employees, or representatives.

Vendor further agrees to indemnify and hold harmless the Indemnified Persons from and against all Losses arising out of or in any way relating to this Agreement or the Vendor’s lease of space at the Event. 

INSURANCE:

1.     Vendor shall maintain the following insurance OR complete and sign a Waiver Form due on or by the day of the event :

General Liability Insurance, including but not limited to coverage for all premises and non-premises operations, independent contractors, broad form property damage coverage, personal injury liability protection including coverage relating to employment of persons, contractual liability protection, and products and completed operations coverage. This insurance shall provide bodily injury limits of not less than $1,000,000 for each occurrence and with property damage limits of not less than $1,000,000 for each occurrence.

If applicable, Worker’s Compensation Insurance in accordance with statutory requirements and Employer’s Liability Insurance with limits of not less than $100,000 for each occurrence. In case any service is subcontracted, Vendor shall require the Contractor similarly to provide Worker’s Compensation OR Employer’s Liability Insurance, as appropriate, for all the Contractor’s employees to be engaged in such work. This Agreement shall be void and of no effect unless Vendor shall secure and keep the same in effect on the day of the event, and vender shall also maintain compliance with the provisions of the Worker’s Compensation laws of the State of Illinois.

Vendor shall furnish Peoria Book Rack certificates of insurance for all the insurance coverage described herein no later than Oct 31, 2025, and certified copies of any amendments and/or renewals to the policies which occur thereafter. At least thirty (30) days written notice shall be given to Peoria Book Rack prior to any cancellation, modification or non-renewal of any insurance required under this Agreement.

If Vendor does not have General Liability Insurance in the amount specified above Vendor must complete and sign an Insurance Waiver due the day of the event or on the day of the event. Note – the Insurance Waiver should only be completed if Vendor does not have General Liability Insurance in the amount specified above.

Peoria Book Rack reserves the right to rescind and cancel this Agreement and remove any Vendor or Vendor representative who performs an act, that, in the sole discretion of Peoria Book Rack, detracts from the dignity of the Event, is objectionable, unethical, or inappropriate for the purpose of the Event, conflicts with the policies, procedures, mission, programs, or activities of Peoria Book Rack, or that may inflict damage to Peoria Book Rack’s reputation. Should this occur, all monies paid by Vendor shall be retained by Peoria Book Rack.

Vendor locations are assigned by Peoria Book Rack and will be given to each vendor at check in the morning of Nov 15, 2025. Vendors may begin setting up as early as 7 am to be ready for the 10 am start time. 

This Agreement represents the entire agreement between the parties with respect to the subject matter hereof. By signing up and paying for this event, Vendor acknowledges having read, understood and agreed to the Terms & Conditions appearing above and as continued the reverse. This Agreement is not valid and enforceable until all applicable fees and requested documentation has been received by Peoria Book Rack, insurance forms (or waiver) have been processed by Peoria Book Rack.